Management Committee

A Management Committee, representing you, the members of our Association, is responsible for the decision making for the Centre. This reflects the C&K philosophy that kindergartens are community based and must serve the particular needs of their local community. All parents who have children enrolled at our kindergarten for 2016 are ‘members’ of our Association. At the AGM the members elected a number of parents to represent their interest.

The elected representatives form a Management Committee which takes responsibility for all facets of management and holds all voting rights. This has been likened to running a small business. However, the prime concern of the Management Committee is not profit, but to ensure standards which will allow optimum growth and development of your children.

The Management Committee;

 Sets down management policies and guidelines

 Employs staff

 Ensures that staff are informed of management guidelines and policies

 Holds monthly meetings to receive reports and conduct business

 Considers ideas or concerns brought forward by staff or parents

 Reviews the physical state of the building, grounds and equipment so that standards are maintained

 Establishes an equipment budget

 Manages the Kindergarten finances.

Members of the management committee require a (Working with Children) Blue Card. We are legally obligated to inform you that it is an offence for a disqualified person to sign a blue card application form.

Our Management Committee consists of the following roles:

Executive Committee

 President:

Leadership of the Management Committee and incorporated body of parents. Chairperson for all meetings. Sets agenda for all meetings. Coordinate all facets of the management of the Kindy including employment of staff. Liaise between staff and Management Committee. Manages the current Five Year Plan and coordinates development of new plans, as required. May fill the role of Harm Protection Officer which supports the Kindy in responding to concerns about harm/abuse.

 Vice President:

Support and assist the President; assume the role of President when required. Attends committee meetings. A vital link between parents and the Kindy, works with the Unit Reps; organises and runs regular Unit Rep meetings.

 Secretary:

Records minutes of meetings; issue agenda and minutes to all Management Committee members and staff; handle all correspondence. Maintain files and records.

 Treasurer:

Works in conjunction with the paid administration officer; oversees preparation of computerised accounting records; prepares annual budget; presents monthly financial reports and statements at Committee meetings. Provides financial advice to management committee; attends committee meetings.

 Publicity/Marketing Officer:

The link between the public and the Kindy. Keeps the Kindy notice boards up to date and interesting; sends media releases to local papers; produce an entertaining and informative termly newsletter. Contact local members, place community service notices in the media to highlight upcoming events; attends Committee meetings.

Support Roles

 Fundraising Coordinator:

Works with Unit Reps and the Director to design a fundraising calendar; organises and oversees fundraising activities; don’t need to attend Committee meetings; reports on progress.

 Maintenance Coordinator:

Liaises with the Director on required maintenance tasks and organises working bees; doesn’t need to attend Committee meetings; reports on progress.

 Unit Reps:

Each class will have a unit rep that will organise social get-togethers for the parents from their class; they will represent the parents at the Unit Rep meetings; assist with fundraising activities; promote social events; unit reps do not attend the monthly committee meetings.